Administration Assistant

Job Description

Provides range of services to all visitors of Airline Operations Facility at QROC. Regulating the escorting of visitors after their appropriate identification through group security at QROC for pick up from security desk and escorting the visitor for the entire time they are inside QROC until they exit.
Ensures assisting with scanning and uploading of general administration documents (HR letters, relevant emails as instructed in the required Administration share point staff profiles record.
You will be first point of contact between Flight Operations sections and Flight Deck Crew.
You will be reviewing and answering email inquiries and determine if executive action is required and liaise for directions from Administration Officer.
You will be accountable for the input of various records, setup of new work stations, maintain data bases of all assets and assets movements within Flight Ops Management Support in liaison with IT team.
Ensures and maintains a confidential filing system, sensitive correspondence and other source materials.
Creates and updates the rosters of Office Assistants and Driver messengers.
Ensures to schedule and maintain calendar of appointments and coordinate related meeting arrangements and drafts minutes of meetings as appropriate.